Monitor resolution is fairly straight forward. Unfortunately, we are stuck with some conventions that get in the way of understanding. Monitors are not 72 pixels per inch (ppi) and neither is the web. The resolution of monitors varies according to the size of the monitor and how you have the resolution set for the display. The two resolve to a resolution number that can vary greatly. The result of your resolution setting is an aspect ratio, or how the width relates to the height, and a pixel size, which determines how large text will look and how images will be displayed. Proper choices for your monitor will vary depending on the monitor size and some electronic factors.
Not all possible choices for your monitor will result in an accurate aspect ratio, which can result in distorted images. If your monitor resolution provides an accurate aspect ratio, a square image will appear square and your other images will appear as they are intended to. Choosing a resolution that provides an inaccurate aspect ratio will result in images either squashed together or stretched compared to their original appearance. An inaccurate aspect ratio choice is acceptable if you only work with text and spreadsheets, but the images on web pages will not be accurately displayed either. Obviously, if you are working with images for any reason, an accurate aspect ratio setting will be important.
The actual pixel resolution of your monitor is easy to determine, but is really only interesting as it has no real value to you except to be sure you have a good aspect ratio. Images are measured in pixels, and the only difference the monitor resolution has on them is how large they will be displayed. That is because the monitor is an output device, and image size is dependent on the resolution of the output device. For example, a 1200 x 1800 pixel image, typical for printing a 4x6 inch image at 300 ppi on a printer will display 15 x 22.5 inches at full resolution (100%) on a monitor with 80 ppi resolution. That explains those large pictures in your email unless your computer has a program that automatically reduces the images to fit on the screen. It also shows you that sending an image to someone to view on their monitor requires a much smaller image pixel count, often less than 1000 pixels. To display at 4x6 inches on screen multiply your screen resolution by the dimension you want to determine the needed pixels. A 4x6 inch on screen image on a monitor with a resolution of 80 pixels only needs to be 320 x 480 pixels. Let's start by measuring a few things to see where your monitor is in terms of resolution.
Say a monitor is designated to be 24 inches. That is the diagonal measurement of the screen, not the width. The actual screen measures approximately 20.6 inches wide and 12.9 inches high. Those measurements should be taken from the monitor specification
sheet to be accurate as the bezel may cover part of the screen. My resolution is set to the highest recommended by the manufacturer, which is 1920 x 1200 pixels. A little quick math, dividing the pixels by the inches, and I find the monitor
displays 93 ppi, which matches the manufacturers published specifications for the monitor. This division should be done in both the vertical and horizontal to be sure the numbers are the same. This is how you get a proper aspect ratio.
The aspect ratio we are concerned with here is the relationship of the pixel height to width to insure proper display of the dimensions of an image. An image with the same vertical and horizontal pixel count will display as a square on
the screen. The aspect ratio of this monitor as advertised by the manufacturer is 16:10, which is the physical relationship of the width to the height of the screen itself, which will not change. Do not let the use of the same terminology
in both cases confuse you.
There are other possible resolution settings for this monitor, which would result in 82 ppi or 70 ppi displays, both with proper 1:1 aspect ratios. Smaller ppi numbers mean larger pixels, which means that text and images are displayed increasingly larger on the screen. One very low resolution possibility for the monitor may be 800x600, which would be an inaccurate aspect ratio as the ppi numbers, 39 and 47, do not match. Your monitor settings will not be the same depending on the screen size. I installed a monitor for a friend recently and only two of quite a few resolution choices offered were accurate, so the exercise to discover the resolution numbers is worth a small amount of time with a calculator.
Setting Your Monitor
You can access screen resolution settings from your operating system to determine the display settings for your computer. On a PC, go to Start/Control Panel/Display/Settings, or access the screen resolution dialog by right-clicking on the screen and choosing the appropriate menus. On a Mac, go to the Apple menu and choose Control Panels/ Monitors and Sound/Monitors. The actual submenu choices may vary depending on your operating system.
Current LCD flat screen monitors for desktop computers have a recommended native resolution and they are best left at that setting. These resolutions are much higher than those for the older CRT monitors. Choosing lower resolutions for LCD monitors usually results in a minor reduction in sharpness, and should be done for good reasons. For graphics and photo use the native resolution is generally the best choice. No specific resolution is "correct", there are only resolutions that work with the particular monitor you have and will vary based on the physical aspect ratio of the monitor and the overall size.
Higher resolutions are good for images as the apparent sharpness increases as the pixels get smaller. As pixels get smaller the text also gets smaller, so current monitors will also give you options for text display as well, usually starting at 100% and then offering higher percentage display so that the text in your word processing program is not small and hard to read. Setting the text to a higher percentage does not change the screen resolution, only the text rendering. You can experiment with these settings to see what is most pleasant for your working environment.
In addition to screen resolution there are going to be settings for your screen brightness and color. I recommend you set your screen brightness to 80-120 cd/m2, certainly no higher. Set your color to 6500K to start and then employ calibration methods to get the most accurate color possible from your monitor. Many new monitors come with brightness settings much higher than this and color settings that result in cooler/bluer images. This gives the impression of brighter images which is attractive to gamers and possibly for watching movies on screen. The lower numbers for brightness are those recommended for graphics and photography and result in more accurate color and contrast rendering. They are also more comfortable and pleasant to view over time and produce less visual fatigue. And, no, they do not make the screen look dull. Your eyes adjust automatically to what you are seeing and the screen will appear normal. It just will not burn holes in your brain as you work.